Frequently Asked Questions
Common questions about point of sale systems in Papua New Guinea, answered honestly based on what PNGPOS actually does.
What is a POS system?
A POS (point of sale) system is the software and hardware a business uses to ring up sales, take payment and record transactions. A modern POS like PNGPOS also tracks stock, manages customers and produces reports.
What is the difference between a POS and a cash register?
A cash register rings up sales and holds cash. A POS system does that plus tracks inventory, records every sale, rounds Kina cash, takes EFTPOS, manages customers and runs reports. A POS gives you a full picture of the business, not just the till total.
What is the best POS system in PNG?
The best POS system for PNG is one built for PNG conditions: it works offline on patchy mobile data, prices in Kina and toea with 5t/10t cash rounding, records EFTPOS from every PNG bank, and fits retail, supermarket and trade store workflows. PNGPOS is designed for exactly that.
How much does a POS system cost in PNG?
PNGPOS plans start at K75 per month for a single store, billed annually, with a one-month free trial and no card required. Pro is K190/month for up to three stores, and Enterprise is K300/month for store groups. See the pricing page for full details.
How does a POS system work?
A cashier opens a shift with a cash float, scans or searches products to build the cart, takes payment in cash, card or a mix, and PNGPOS records the sale, updates stock, prints or shows a receipt and awards loyalty points. At shift end a Z-Report reconciles counted cash against expected cash.
Can a POS system manage inventory?
Yes. PNGPOS updates stock levels automatically after every sale, organises products by category, manages suppliers and purchase orders, sends low stock alerts, and supports stock transfers between stores on Pro and above.
Does PNGPOS calculate stock valuation?
Yes. The inventory report values your stock on hand at cost (what you paid suppliers) and at retail (what you sell for), so you always know how much capital is tied up in inventory. It also flags low stock and dead stock - items with no sales in the last 30 days - and tracks shrinkage from damage, theft and count errors, all valued in Kina. Stock valuation and inventory reporting are included on every plan.
Can PNGPOS manage purchase orders?
Yes. You can raise purchase orders to suppliers, receive stock in full or partial deliveries that update your inventory automatically, amend orders with a full audit trail, and print a corporate-letterhead purchase order showing who raised it, when it was raised, who received it and when. Purchase orders and supplier management are included on every plan.
Can a POS system work offline?
Yes. PNGPOS keeps selling when the network drops. Sales queue locally in the browser and sync automatically once the connection returns, so trade stores and remote shops stay open through outages.
Can a POS system manage multiple stores?
Yes. Pro and Enterprise plans support multiple stores, stock transfers between branches, and group trading with inter-company pricing for store networks and franchises.
What POS system is suitable for a trade store?
Trade stores often operate in areas with limited connectivity and handle mostly cash sales. PNGPOS works offline, rounds Kina cash, prints simple receipts and tracks stock - which is what most trade stores need.
What POS system is suitable for a supermarket?
Supermarkets need fast checkout across multiple registers, live stock levels and reliable reordering. PNGPOS supports multiple registers per store, automatic stock reduction and low stock alerts.
What should I look for when choosing POS software in PNG?
Look for offline selling, Kina and toea cash rounding, EFTPOS recording for PNG banks, GST-ready reports, inventory management, and pricing that fits your store count. Avoid systems built for other markets that ignore how PNG trade actually works.
Can PNGPOS track daily sales?
Yes. The dashboard shows today's sales, and the reports section gives you sales by day, by cashier, by product and by store, plus PDF exports and optional monthly report emails on Pro and above.
Still have questions? We are happy to help.
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